Selecting a location
Types of hosting facilities
Hosting at a district/COE
Offers low-cost/no-cost meeting spaces
Implicit messaging that the focus was on the K-12 community
Hosting at a college or university
Lends some focus to postsecondary priorities
May offer residential summer experience
Pathfinder Conference at Indiana
Colorado School of Mines
Is it available?
How much is it?
Is it accessible?
Near key stakeholders?
Create a “Road Map” for participants
The Road Map can be provided to attendees 4 weeks before the event
It can be created on a Google Doc and embedded into the Summer of CS main site to allow for quick edits and updates
It details logistics such as
What to bring
What to wear
Where to stay and group rates (this information should be available when submitting the interest form, but also included here)
How to get there
Location of registration and help desk
Agenda and Meeting Rooms
What meals are provided
Information on planned group excursions
What other things are available to do in the local area for fun
Accessibility and special needs
Local hospital/ER and Urgent Care
Coordinating with facilitators
Organize an online meeting with facilitators four weeks before the event to be able to answer any questions, prevent any complications, and introduce everyone.
Clarify the Summer of CS all group activities and how they may impact the individual workshops in regards to timing and content
Sample agenda for facilitator meeting - https://docs.google.com/document/d/1YZqzkrwMsgZX7l9YoqVXCFb0-kTcxFOZmYmuFNVxaIo/edit
Event coordinator should not be a facilitator
Someone who has facilitated CS education PDs previously may be more clued into the needs of teachers and other facilitators and may be well-suited to coordinating the entire PD week
However, there are too many moving parts for the event coordinator to also simultaneously be a facilitator of a workshop
What a freaking mess!
Hope - Interested educators express interest in an Interest Form/Application and then are invited to register for the respective workshop.
Points awarded for teams/rubric
Send letter to principal
Keep track of all interest/applications regardless of provider
Don’t use Go Sign Me Up!
Robust interest form that makes it very clear that it’s not a registration form